Our PTO accrual calculator gives you a quick and easy way to calculate how much paid time off your employees will earn by a specific date.
Choose a date range above to use for calculating time accrued.
day(s)
Select how many
day(s)
of leave you begin with.
Accrue
day(s)
per
day(s)
Select the maximum number of
day(s)
of leave you can accrue (0 for unlimited).
Total
Leave accrued after :
-
day(s)
Automate PTO & leave management
Managing your team’s time off shouldn’t be a full-time job. Flamingo® is the smart, simple leave tracking app that puts time back in your day and keeps your team in sync.
Choose whether you’re calculating PTO in hours or days.
Start by choosing your PTO accrual period (set to the current calendar year by default).
If applicable, set the employee’s starting PTO balance. This is necessary if the employee has unused PTO days or hours that are carried over from the previous period.
Enter your PTO accrual rate.
The PTO accrual rate is how much PTO an employee earns over a given period.
You can choose to enter the accrual rate per week, month, or year.
Alter the accrual rate depending on the period selected. For example, an accrual rate of 12 days per year would be equal to 1 day per month.
Set a maximum number of accrued PTO days or hours (if applicable). If you don’t have a maximum amount, set this to zero (0).
View how many days or hours will be accrued at the end of the given period underneath where it says Total.
Accrued PTO is when employees earn more days/hours of PTO relative to how much they work. For example, employees might earn 4 hours of PTO per week, or 2 days of PTO each month.
The normal amount of PTO varies from business to business. Most full-time US employees get between 10-20 days of PTO per year. International averages are generally higher, and may have a minimum amount based on local leave laws.
Check out this post for the latest data on the average amount of PTO and vacation time in the US.
Vacation time usually accrues with each pay period. If employees are paid monthly, it’s normal that their monthly payslip will include the amount of PTO accrued during that time as well.
Accruals usually work for vacation time/annual leave. A business may choose other types of leave to accrue as well, however it’s less common. Leave types such as sick leave, personal days, maternity leave and paternity leave are usually given as a standard amount, and don’t accrue over time.
Accruals for part-time employees work essentially the same as for full-time/salaried employees.
The only difference may be the accrual rate. If one employee works a regular schedule of 2 days per week, while full-time employees work 5 days per week, the employee who works 2 days will accrue 2/5ths as much PTO per week as a full-time worker.
Accruals work the same for hourly workers, with the only difference being calculating accruals per hour, rather than days.
For hourly employees, you generally calculate how many vacation hours the employee earns per hour worked. At the end of the pay period, they will have accrued hours of PTO relative to the hours they worked during that period.
Learn more about PTO accrual, including all the pros, cons and alternative ways to manage PTO, in this article.
Automate PTO & leave management
Managing your team’s time off shouldn’t be a full-time job. Flamingo® is the smart, simple leave tracking app that puts time back in your day and keeps your team in sync.
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